Question 1

How do you schedule meetings across multiple time zones?

Accepted Answer

ClockAlign finds the fairest meeting times by analyzing timezone overlaps and cognitive sharpness windows for all participants. Add your team members, and the algorithm suggests times when everyone is at their best — not just awake. It also calculates a sacrifice score so you can see who bears the burden.

Question 2

What is the fairest way to schedule recurring global meetings?

Accepted Answer

The fairest approach is to rotate meeting times so no single timezone always takes the inconvenient slot. ClockAlign's auto-rotation feature uses a "minimize max sacrifice" algorithm that automatically shifts recurring meetings across time-friendly windows for each participant over time.

Question 3

How do you avoid timezone bias in meeting scheduling?

Accepted Answer

Timezone bias happens when one office consistently gets the convenient meeting time while remote colleagues take early morning or late night calls. ClockAlign makes this visible with a sacrifice score leaderboard and automatically rotates meeting times to distribute the burden fairly across all team members.

Question 4

What is a meeting sacrifice score?

Accepted Answer

A sacrifice score measures how much inconvenience a meeting time causes for each participant. ClockAlign assigns points based on how far outside golden hours (10am-4pm) the meeting falls, with graveyard hours (11pm-7am) earning the most points. Recurring meetings and meeting duration also factor in.

Question 5

What are golden windows for meetings?

Accepted Answer

Golden windows are the time slots when all meeting participants are at peak cognitive performance — typically 10am to 4pm in each person's local timezone. ClockAlign uses circadian rhythm research to find overlap periods where everyone is sharp, not just awake, so meetings are more productive.

Question 6

Should a meeting be an email instead?

Accepted Answer

ClockAlign's Async Nudge feature detects when a meeting should be asynchronous — typically when timezone spread exceeds 8 hours, sacrifice scores are high, or urgency is low. It suggests alternatives like Loom videos, Notion docs, or Slack threads, and tracks how many hours your team reclaims.

Question 7

What is the best time to schedule a meeting between the US and Asia?

Accepted Answer

The best meeting time between the US (Eastern) and Asia (e.g. Tokyo, Singapore) is typically 8-9 AM ET / 9-10 PM JST or 7-8 AM PT / 11 PM-12 AM SGT. However, the "best" time depends on individual schedules and cognitive sharpness. ClockAlign's free timezone finder tool calculates the optimal overlap for your specific cities.

Blog

ClockAlign vs World Time Buddy: Which Timezone Tool Is Right for Your Team?

How to Calculate Timezone Overlap for Your Global Team

Meeting Fatigue Is Real: How to Measure and Reduce It in Remote Teams

The Math Behind Fair Scheduling: How Algorithms Can End Timezone Bias

Google Calendar Timezone Tips Every Remote Worker Should Know

Building an Inclusive Meeting Culture for Global Teams

10 Meeting Best Practices for Distributed Teams in 2026

Stop Making Tokyo Take the Midnight Calls: How to Rotate Meeting Times Fairly

When to Cancel the Meeting: A Guide to Async-First Communication

Golden Windows: How to Find the Best Meeting Times for Global Teams

How to Schedule Meetings Across Time Zones Without Making Anyone Suffer

What Is a Meeting Sacrifice Score? The Metric Your Global Team Needs